Priorities for Major Grants
(1) Strength of the proposal and its potential impact (its national/international impact & long-term contribution to the applicant's field)
(2) Attempts to secure funding from non-ARI sources (Has the applicant applied for external money for this or other research projects? Have other sources of funding besides ARI been considered?)
(3) The likelihood of timely completion (Is the proposal realistic and well thought-out? Does the applicant's record indicate that the project will be completed? Has an exhibition/performance venue been secured or a publisher been identified?)
(4) Fiscal responsibility (Is the budget reasonable? Are the figures reliable?)
Best practices, tips and guidelines
- Projects will not be funded repeatedly without tangible evidence of progress
- ARI does not normally fund courses or projects related to teaching; projects related to coursework and specific classes must articulate a clear research aim and outcome;
- Vanity publications (self-publishing or pay-for publishing) are rarely funded, although exceptions will be considered
- Collaborators with institutional positions outside the Arts at UCSC are expected to contribute to the collaboration monetarily
- Departments that benefit from events are expected to contribute monetarily or in kind
- The expected contribution of each collaborator should be spelled out in the application with a note of endorsement from each collaborator in which the individual acknowledges her/his specific contribution
- Collaborators are not considered to be collaborators if the grant is being used to pay them
- Collaborations outside a single department are more desirable than those within the same department (Divisional perspective vs. Department perspective)
- ARI rarely funds more than one major public event held at UCSC and oriented towards the same department/group of people in any one academic year
- Big events often require a year of planning prior to the year of the event; ARI will fund planning sessions
- Money from previous grants must be spent and accomplishments made clear beforenew funds will be granted
- Executive Committee rankings & discussions are confidential; queries should be directed to the ARI director
- G. Evaluation criteria.
Applications for Major Project Grants will be judged on the degree to which they meet the stated purpose of this grant program (see IIA above), as well as their feasibility and likelihood of completion (which includes the applicant's record of productivity). Applicants should detail the specific anticipated outcome of the grant, specify how the proposed project relates to the overall direction of their research and productivity, and address the project's contribution to the field, its originality, and its potential national/international impact. The committee will not necessarily distribute funds evenly, but will assess the needs and significance of each project and will award funds to those projects that have the greatest potential for fulfilling the stated goals and objectives of the ARI. Projects may be funded in part. Applicants should request only the support necessary, justify all expenses, and inform the committee of the minimum funding that will allow the project to go forward.
- H. Allowable projects.
Activities including, but not limited to, the following are eligible for funding under the Major Project Grant category: public exhibitions, installations, performances, and screenings; symposia, conferences and speaker series; residencies of artists and scholars at UCSC; publication subventions; creative activity and/or research leading to publication, performance, or exhibition. Costs funded by the ARI include, but are not limited to: research-related travel; honoraria for guests; materials and equipment; research assistance; technical assistance; event staffing; publicity and promotion; photocopying and postage. ARI major project grants will not provide stipends or honoraria for UCSC faculty or support attendance at conferences as an observer or participant (faculty may apply for support for the latter purpose under the "mini-grant" category). Requests for catering expenses should be kept to a reasonable level. Course relief will be funded only in extraordinary circumstances and in no case more frequently than one course every five years.
- I. Timeline for project completion; multi-year projects.
All ARI-sponsored research – including Individual Mini-grants and Major Project Grants must be completed by November 1, 2018 (4 months after the end of the fiscal year for which funds were granted). Multi-year projects will be funded on an annual basis only. Funding will expire at the end of the grant period. Should it become impossible to complete a project by the specified funding deadline, grants monies will return to the ARI, and applicants may apply again for research funding in subsequent rounds. For multi-year projects, the committee may, in rare instances, allow funds to be held over for one additional year. The awardee must petition the committee by April 1 for monies to be carried over into the next year; the committee will consider the request and inform the applicant by May 15.