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Services Offered by the Arts Division

Services offered to ALL presenters and producers
(Scroll down or click red headings for details)

Services provided ONLY to Arts Division presenters and producers
(Scroll down or click red headings for details)

  • Zoom Services
  • Ticketing
  • Program production
  • Poster production
  • Poster distribution

Who pays for these services?


 

House Management / Audience Management

The Arts Events Office manages a crew of student ushers and house managers who are trained to manage performances and public presentations in Arts Division facilities.

The Arts Division house management crew will:

  • Provide crowd management
  • Provide assistance to audience members
  • Manage audience admission to the venue
  • Serve patrons with disabilities
  • Observe and enforce campus and state safety regulations
  • Coordinate opening and closing/securing the venue with the event stage manager or production manager
  • Observe departmental policies to limit food and liquid spills or damage.
  • Admit late arrivals in such a way as to limit disruption to presenters, performers, and other audience members.
  • Coordinate with ticketing staff and parking services as needed


Barn Sign Panels

Any UCSC unit may request a painted panel on the Barn.


Zoom Event Services

  • Request setup and use of Zoom license for Meeting or Webinar
  • Live event support
  • Screen visuals

 

Ticketing Services to Arts Division on ucsctickets.com

  • The Arts Division offers ticketing for events produced by units of the Arts Division.
  • AEO will set up an online advance purchase portal for you and your guests.
  • AEO staff will schedule a ticketing manager and sales crew to provide service at the event.
  • Per-event and per-ticket charges apply
  • Labor charges for sales crew at the event are passed to the presenter/producer.
  • Producers may request online access to attendance and sales reports for their events. Please contact Arts Ticketing/Arts Events.
  • To purchase tickets or view online reports, please create a UCSC user account at ucsctickets.com.

Program (aka playbill)

  • The Arts Events Office can produce a digital or printed program.
  • Make sure your team has taken the time to edit and vet the program content *before* you submit it for layout. People are often surprised how much time it takes to prepare content before finalizing it for submission.
  • The process takes time.
    • Steps include:
      - receipt of your thoughtfully edited content
      - initial layout, circulation of a first draft for proofing and corrections
      - review by producer
      - circulation of a second/final draft for final corrections
      - printing and delivery
      (Printed programs will be delivered to you or your unit's production manager 1 day before the event.) Multi-page printing jobs with collating, folding, and stapling ("stitching") are printed off campus and can take several days from drop-off to delivery.

Posters

  • The AEO may be available to design a standard poster for your project or event.

Design and Layout

  • Before you submit your content for layout, your team will need to allow yourselves adequate time to compile, edit, vet, review, and approve poster content.
  • All requested materials must be submitted by agreed-upon deadlines in order for the design and layout work to go forward. Timing is crucial; there is little "wiggle room."

Poster distribution

  • We can contract the services of a professional distribution company on your behalf. (Charges apply.)

Who Pays for These Services?

Your Arts Division unit will cover the expense of all products or services that the AEO orders at your request, including:
- Printed materials (programs, flyers)
- Poster distribution (off-campus)
- House management crew
- Ticketing crew
- Barn sign painting

TAPS provides event parking services in the Arts lot at no cost to your event.
Baseline marketing services from the Arts Division are provided at no cost.