Information and Links for New Academic Hires

Welcome to the University of California, Santa Cruz! This webpage contains employment resources, campus policies, and other helpful information. Questions regarding your employment at UCSC can be directed to your Academic Human Resources Representative/Timekeeper.

UCPath

  • UCPath is the University of California’s payroll, benefits, human resources and academic personnel system for all UC employees, providing 24/7 access.
  • Please allow 5 to 7 business days from your date of hire before attempting to log into UCPath.
  • Please login to UCPath and make the following updates as soon as possible:
    • Set up security questions and answers
    • Complete Disability Status, Veteran Status, Ethnic Group, Patent Acknowledgement information
    • Update tax withholding information – The default tax withholding allowance for all new hires is: Single, 0 (zero)
    • Sign up for Direct Deposit
    • Enroll in Benefits (only applies to eligible non-student positions)

Paychecks

Benefits

Employee ID Number

You will be assigned a unique employee ID (EID) number. You can locate your EID by logging into UCPath. It is listed on the left hand side under “My Information.”

CruzID and UCSC Email

Your CruzID gives you access to campus systems and sets up your @ucsc email. You will receive instructions from ITS on how to activate your CruzID and set up your Blue and Gold passwords.

CruzPay

CruzPay is UCSC’s online time reporting system. Information about your CruzPay account will be sent to your @ucsc email if you are required to submit a timesheet. Monthly employees with appointments that are eligible for leave (vacation, sick leave, paid time off) are required to submit a time sheet every month, reporting leave taken, if any. Biweekly employees are required to submit a timesheet every biweekly pay period; reporting hours worked and leave taken (if eligible). To ensure on-time pay, please submit your timesheet by the deadline.

Employee ID Card

If you need an employee ID card, please contact your department. Departments may or may not be able to provide an ID card depending on their internal practices as well as your title, duration of employment, and access needs. If your department approves, you will need to have an active UCSC email address and you must upload a photo to ID Card Services before receiving your ID card. Additionally, if you will need to access CCURE spaces, you must also have completed your hiring paperwork and have been issued a UCPath employee ID (EID) number before receiving your ID card. Please see ID Card Services for further details.

Ergonomic Safety

Visit the Office Ergonomics Process webpage for more information on preventive office/computer ergonomics. The webpage offers training, resources, and support to UCSC employees.

Information for Foreign Nationals

J-1 Foreign Scholars are required to attend a mandatory IFSS orientation upon arrival. Faculty and scholars should visit the International Faculty and Scholar Services (IFSS) webpage for visa and immigration-related information. Students should visit the International Student Services and Programming (ISSP) webpage for visa and immigration-related information. Information on how to apply for your social security card may be found on the ISSP webpage.

Non-U.S. Citizens will use GLACIER, a web-based Non-Resident Alien tax compliance system, which helps determine the correct tax rate. You will receive an email informing you that your GLACIER account has been created and with information on the next steps.

Keys and Building Access

To request UCSC campus office keys or key card access, please contact your faculty sponsor or department manager.

Transportation and Parking Services (TAPS)

For parking permits and bus passes, your appointment letter may be presented to TAPS as proof of employment. For more information, see the TAPS website.

Helpful Websites and Important Information

Last modified: Aug 07, 2025