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Events, Marketing, & Admin Assistant Job Description


EMA DUTIES: MARKETING & LAYOUT (approx. 50% of duties)

  • Edit and publish event listings
  • Communicate with campus entities
  • Execute internal campus mailings and posting
  • Design and post flyers; layout event programs using a template in InDesign
  • Generate and post event signage 
  • Other communications-related tasks as assigned

EMA DUTIES: EVENTS ASSISTANCE (approx. 25% of duties)

  • Provide support for the front-of-house management of in-person events presented by the Arts Division; most of this work will be done in-person on site at UCSC’s main residential campus.
  • Duties vary and may include the following: unlock/lock facilities, greet guests, scan tickets, monitor admission, usher guests to seats, admit late arrivals, interface with Transportation & Parking Services, answer questions, assist with refreshments and waste management, and attend to audience safety.
  • Potential support of virtual events or off-campus / special events.
  • Other event duties as assigned


  • Work with supervisors to manage event notifications/submissions received by the Arts Division
  • Web updates
  • Data entry via Filemaker or other database
  • Other administrative tasks as assigned


  • Embrace diversity in all its forms and strive for an inclusive community that fosters an open, enlightened and productive environment.
  • Comfortable using a Mac and iOS
  • Ability to telecommute and work independently as assigned
  • Experience using Adobe Photoshop for basic image modification (i.e., cropping and re-sizing images)
  • Experience using Adobe InDesign software for page layout
  • ​Demonstrated page layout and composition skills (work samples / portfolio requested)
  • Ability to create professional, clean, accurate layouts
  • Excellent writing skills (writing sample required)
  • Attention to detail
  • Ability to work within strict timelines
  • Motivated to problem-solve and work independently.
  • Ability to learn and perform data entry via Google Sheets, Google Docs, Google Calendar, Drupal website, Localist web calendar, and possibly Filemaker TBD.
  • Ability to learn and operate web-based ticketing software and electronic ticket scanners.
  • Interest in the Arts and live performance / presentation.
  • Additional preferred skills, knowledge, and abilities including the following:
    • Copy-editing, proof-reading, and experience working on publications
    • Familiarity with Google Workspace, including: Drive, Docs, Sheets, Forms, and Calendar
    • Basic Filemaker experience (i.e., data entry, search and layouts)
    • Experience with customer service and working with the public
    • Confidence to work with a diverse population including students, staff, faculty, and community members
    • Paid or volunteer experience working at or managing events
    • Certification in CPR, first aid, and crowd management